Administrative Jobs in Philadelphia, PA

Government data puts the broad Philadelphia office-support group at a $49,040 median annual wage, a $53,220 mean, $40,700 at the 25th percentile, and $61,450 at the 75th percentile in 2025. Current posted salary ranges in the local job sample center on about $50k to $65k, with a broader 25th-75th band of about $40k to $80k; hourly-paid postings center on about $17 to $20 / hour. A separate Philadelphia-area estimate places administrative assistants near a $23.49 hourly median, approximately $48,859 annually, which is useful as a directional check rather than a direct government benchmark.

Full September 2026 market report

Advertised pay

Across the 146 openings that disclose pay, the advertised range midpoint runs $40,000 at the 25th percentile, $47,795 at the median and $64,909 at the 75th. These are advertised ranges, not earned pay.

Active openings as of November 10, 2026

Senior roles | Entry level | Remote | Posted this week

Live from the Callings.ai index of over 13 million postings, refreshed hourly and re-checked here nightly. Roles that close are dropped at the next refresh.

Showing 30 of 250+ openings.

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What our analysts see this month

Competitive market | next 3-6 months

Philadelphia is still a real market for Administrative & Office Support, but it is not an easy one. The metro had 320,580 office and administrative support jobs in May 2025, equal to 11.1% of local employment, and metro unemployment was 4.4% in August 2026 while overall employment rose 2.6130% year over year. The harder part is that occupation-specific momentum is softer than the general economy: administrative & office support employment in Pennsylvania was essentially flat year over year in September 2026, active postings were down 12.4%, and the local office-support share had already fallen from 12.5% of jobs in May 2023 to 11.1% in May 2025.

Best positioned: The best odds right now go to candidates who are open to on-site work and can show customer service, data entry, and Microsoft Office strength for healthcare, restaurant, retail, and front-desk style roles.

Main caution: The biggest mistake is treating remote executive-assistant pay as the baseline outcome: less than 5% of postings are remote, and executive assistant pay sits far above the broader office-support average.

From the September 2026 market report

Who is hiring here

Counted across all 298 openings in this market. 10 of the employers below are hiring for more than one role right now.

1. Jefferson Health: 7 open roles
2. Temple Health: 6 open roles
3. Jefferson Health: 5 open roles
4. Jefferson Health Plans: 5 open roles
5. Potomac Management Solutions, LLC: 5 open roles
6. Advocare: 4 open roles
7. Aramark: 4 open roles
8. Mission Pet Health: 4 open roles
9. Acelero, Inc.: 3 open roles
10. Community College of Philadelphia: 3 open roles

Where the openings are

• Philadelphia: 90
• Wilmington: 17
• King of Prussia: 9
• West Chester: 7
• Voorhees: 6
• Conshohocken: 5
• Phoenixville: 5
• Media: 4

Work arrangement

on-site 253 (87%), hybrid 36 (12%), remote 3 (1%)

Where the demand is

Real opportunity is concentrated in on-site, customer-facing support rather than classic back-office-only work. In the local posting mix, the biggest industry slices are restaurants at about 25%, hospitals and health care at about 20%, healthcare at about 15%, retail at about 15%, and wellness and fitness services at about 10%. That lines up with the most-requested skills: customer service and data entry at about 20% each, plus Microsoft Office, Word, and Excel. The market is broad across employers, but not deep at the senior end. There were more than 650 postings across more than 350 companies in the last 90 days, hiring is fragmented rather than concentrated, and about 75% of roles in the sample were entry level. At the same time, about 90% of postings were on-site, about 5% hybrid, and less than 5% remote, so location flexibility is not where most candidates will win. The most practical search lanes are healthcare-adjacent front desk/admin, restaurant and retail service-admin hybrids, and staffing-firm pipelines into office support. Philadelphia Works reported that universities and hospitals led local hiring activity in Q2 2026, with staffing agencies second, which supports a search strategy that mixes direct applications with temp-to-hire channels.

• On-site customer-facing admin (high): Front desk, receptionist, intake, and general admin work tied to healthcare, restaurants, retail, and wellness. These roles fit the current industry mix and the strongest skill signals around customer service and data entry.
• Executive and leadership support (limited): This is the best-paying lane, but it is much narrower than the broader category and senior openings are a small slice of the sample.
• Staffing-agency and temp-to-hire office support (moderate): Regional hiring data shows staffing agencies as a major channel, making contract-to-perm and short-cycle searches especially relevant for candidates who need a faster re-entry path.

Where to focus: Prioritize on-site healthcare, restaurant, retail, and staffing-agency pathways before chasing remote general office roles.

Roles worth searching next

• Recruiting coordinator: It uses the same scheduling, communication, document handling, and office-software strengths that matter in admin work, while moving you into a more specialized people-ops track.
• Patient access representative: Healthcare-related employers make up a large share of current local posting activity, and the transfer from front desk, customer service, and data entry is direct.
• Accounts payable or finance operations assistant: Admins with strong accuracy, Excel, and document-processing habits can move into finance-support work with relatively little reinvention.
• Sales operations coordinator: This path rewards customer communication, data hygiene, spreadsheet work, and follow-through, which overlap with the strongest local admin signals.

What postings ask for

• Customer service (table_stakes | immediate): It appears in about 20% of local postings and matches the market's concentration in restaurants, healthcare, retail, and wellness. Who: Entry-level candidates, front-desk applicants, and career switchers from service jobs.
• Data entry (table_stakes | immediate): It also appears in about 20% of postings and is one of the clearest screening skills for high-volume admin hiring. Who: Anyone applying for general admin, coordinator, clerical, or intake roles.
• Microsoft Office (table_stakes | immediate): Microsoft Office shows up in about 15% of local postings, with Microsoft Word and Microsoft Excel each appearing in about 10%. Who: All candidates, especially those whose recent roles did not use office software every day.
• Excel-heavy reporting (differentiator | near-term): Excel appears in about 10% of local postings, and employers are placing more value on specialized, technology-enabled capability instead of generic admin experience alone. Who: Mid-career admins, executive-support candidates, and people targeting coordinator roles.
• Digital adaptability and AI-assisted admin work (premium | near-term): Robert Half reported that 83% of administrative and customer support leaders would offer higher pay for candidates with specialized or technology-enabled skills, citing AI and data analysis as examples. Who: Mid-career candidates trying to separate themselves from the broad applicant pool.
• Organization and communication (differentiator | immediate): Robert Half highlighted organization and communication, paired with digital proficiency and adaptability, as traits of in-demand administrative professionals. Who: Candidates moving from service work into office support and admins seeking executive-facing roles.

Questions about this market

What do Administrative & Office Support roles pay in Philadelphia-Camden-Wilmington, PA-NJ-DE-MD?

Government data puts the broad Philadelphia office-support group at a $49,040 median annual wage, a $53,220 mean, $40,700 at the 25th percentile, and $61,450 at the 75th percentile in 2025. Current posted salary ranges in the local job sample center on about $50k to $65k, with a broader 25th-75th band of about $40k to $80k; hourly-paid postings center on about $17 to $20 / hour. A separate Philadelphia-area estimate places administrative assistants near a $23.49 hourly median, approximately $48,859 annually, which is useful as a directional check rather than a direct government benchmark. This is a market where standard admin work can still land in the mid-$40k to low-$60k range, but the best outcomes usually come from on-site roles with clear operational value rather than generic office support alone.

Where is demand for Administrative & Office Support roles in Philadelphia-Camden-Wilmington, PA-NJ-DE-MD concentrated?

Real opportunity is concentrated in on-site, customer-facing support rather than classic back-office-only work. In the local posting mix, the biggest industry slices are restaurants at about 25%, hospitals and health care at about 20%, healthcare at about 15%, retail at about 15%, and wellness and fitness services at about 10%. That lines up with the most-requested skills: customer service and data entry at about 20% each, plus Microsoft Office, Word, and Excel. The market is broad across employers, but not deep at the senior end. There were more than 650 postings across more than 350 companies in the last 90 days, hiring is fragmented rather than concentrated, and about 75% of roles in the sample were entry level. At the same time, about 90% of postings were on-site, about 5% hybrid, and less than 5% remote, so location flexibility is not where most candidates will win. The most practical search lanes are healthcare-adjacent front desk/admin, restaurant and retail service-admin hybrids, and staffing-firm pipelines into office support. Philadelphia Works reported that universities and hospitals led local hiring activity in Q2 2026, with staffing agencies second, which supports a search strategy that mixes direct applications with temp-to-hire channels.

Which employers are hiring the most Administrative & Office Support talent in Philadelphia-Camden-Wilmington, PA-NJ-DE-MD?

Recent postings show the most activity from Domino's Inc. (100 postings). See the full market report for the complete employer landscape.

Can Administrative & Office Support roles in Philadelphia-Camden-Wilmington, PA-NJ-DE-MD be done remotely?

Of recent postings, 4% are remote and 5% hybrid, with 90% on-site. Use the Remote filter above to see only remote openings.

How current are these listings?

Openings come from the Callings.ai live index of over 13 million jobs, refreshed hourly. This page searches postings from the last 30 days; run the search yourself to filter by anything else in plain language.

Browse Pennsylvania openings by job title

• General Manager: 254 open roles statewide

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