200+ Admin & Office Support Jobs in San Jose, CA

Observed pay is solid by occupation standards. BLS puts the San Jose metro median for office and administrative support at $69,000, with a 25th percentile of $55,940 and a 75th percentile of $85,800 in May 2025. Typical non-executive secretaries and administrative assistants were lower at $62,940 median, while executive secretaries and executive administrative assistants reached a $106,220 median and $127,630 at the 75th percentile. New posting data is more top-heavy, with listed salary ranges centering on about $80k to $111k and a broader band of about $65k to $148k, so treat posting pay as an offer mix rather than a typical wage.

Full August 2026 market report

Advertised pay

Across the 186 openings that disclose pay, the advertised range midpoint runs $56,836 at the 25th percentile, $85,384 at the median and $107,286 at the 75th. These are advertised ranges, not earned pay.

Active openings as of October 7, 2026

Senior roles | Entry level | Remote | Posted this week

Live from the Callings.ai index of over 13 million postings, refreshed hourly and re-checked here nightly. Roles that close are dropped at the next refresh.

Showing 30 of 217 openings.

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What our analysts see this month

Competitive market | next 3-6 months

San Jose is still a large and relatively well-paid market for administrative and office support, but it is not an easy one. Office and administrative support accounts for 11.4% of local employment versus 8.2% nationally, and the local median wage for the occupation group was $69,000 in May 2025. Pay rises sharply with specialization: non-executive secretaries and administrative assistants had a local median of $62,940, while executive secretaries and executive administrative assistants reached $106,220. The near-term hiring picture is tighter than those wage figures suggest, because California administrative and office support postings were down 14.9% year-over-year in August 2026 while employment was essentially flat, pointing to fewer fresh openings and stiffer competition.

Best positioned: The best odds right now go to candidates who can work on-site and already bring calendar management, Microsoft Office or Excel, Google Workspace, and customer-facing coordination experience, ideally with some AI-assisted workflow fluency for executive or front-office roles.

Main caution: Do not treat San Jose's headline pay as typical for general admin work; many hourly postings still center on about $23 to $25 an hour, remote roles are scarce, and San Jose's cost of living is 84% above the national average.

From the August 2026 market report

Who is hiring here

Counted across all 217 openings in this market. 10 of the employers below are hiring for more than one role right now.

1. Amazon Web Services, Inc.: 4 open roles
2. Apple, Inc.: 4 open roles
3. Stanford Medicine: 4 open roles
4. Westernvetpartners: 4 open roles
5. Integrated DNA Technologies, Inc.: 3 open roles
6. Kaiser Permanente: 3 open roles
7. Sanmina Corporation: 3 open roles
8. Amazon: 2 open roles
9. Apex Companies, LLC.: 2 open roles
10. Atomic Machines Inc.: 2 open roles

Where the openings are

• San Jose: 36
• Santa Clara: 32
• Redwood City: 15
• Palo Alto: 15
• Cupertino: 14
• Fremont: 14
• Menlo Park: 11
• Sunnyvale: 10

Work arrangement

on-site 180 (85%), hybrid 32 (15%)

Where the demand is

Real opportunity is spread across many employers, not locked up by one giant brand. In the recent local sample, there were more than 350 postings for Administrative & Office Support across more than 250 companies, and hiring was fragmented across employers rather than concentrated. That helps candidates who are willing to target many smaller opening pools instead of waiting for one marquee employer. The biggest visible clusters are customer-facing and office-based. Hospitality accounts for about 30% of local postings and healthcare for about 25%, with technology, education, and software development each around 10%. In practice, that points to front desk, office coordination, scheduling, and service-heavy admin work, not just classic clerical roles. Higher-paying niches exist, but they are narrower. Local evidence shows continued hiring for executive assistant and specialty support roles at Supermicro and Sensiba, plus a legal secretary or executive assistant opening in San Jose with a $70,000 to $155,000 range. These jobs usually want stronger calendar management, executive presence, document handling, and judgment than general admin roles.

• Hospitality front desk and office coordination (high): Hospitality represents about 30% of sampled postings, making it one of the clearest entry routes for on-site admin and customer-facing support.
• Healthcare front office and scheduling (high): Healthcare is about 25% of the sample, but the best-fit roles here are front desk, scheduling, and patient-facing office coordination rather than medical billing or coding.
• Executive support in tech, legal, and professional services (moderate): This segment is narrower but better-paid, with examples from Supermicro, Sensiba, and a local legal secretary or executive assistant role advertising $70,000 to $155,000.
• Education and software operations support (moderate): Education and software development each represent about 10% of sampled postings, offering coordinator and office-operations roles for candidates with polished software skills.

Where to focus: If you need the fastest path to interviews, prioritize on-site hospitality and healthcare front-office roles; if you already have executive-support depth, focus on legal, compliance, and tech-adjacent assistant roles.

Roles worth searching next

• Legal secretary / litigation assistant: It uses document prep, calendaring, client communication, and executive-support skills that strong admin candidates already build.
• Patient access representative / healthcare front office coordinator: It rewards reception, scheduling, intake, and customer-service strengths, and healthcare represents about 25% of sampled demand.
• Project coordinator: It builds on meeting scheduling, follow-up, spreadsheets, and cross-functional support, which lines up with the broader shift toward more strategic coordination work.
• Accounts payable / payroll coordinator: It fits detail-oriented admin workers who like process, systems, and reconciliation.

What postings ask for

• Microsoft Office and Excel (table_stakes | immediate): This is still the local software baseline: Microsoft Office appears in about 15% of postings, Excel in about 10%, Microsoft Office Suite in about 10%, and Microsoft Excel in about 5%. Who: Everyone in the category, especially entry-level and career-switching applicants.
• Google Workspace (differentiator | immediate): Google Workspace appears in about 10% of local postings, which matters because many San Jose employers use mixed Microsoft and Google environments. Who: Candidates targeting tech, education, and startup-like office environments.
• Calendar management and executive scheduling (premium | immediate): Calendar management shows up in about 15% of local postings and is closely tied to the executive-support tier, where local median pay reaches $106,220. Who: Mid-career admins, executive assistants, and anyone trying to move above general admin pay.
• Customer service and front-desk communication (differentiator | immediate): Customer service appears in about 10% of local postings, and the biggest demand clusters are hospitality and healthcare, where service quality matters as much as clerical accuracy. Who: Entry-level candidates and career switchers from retail, hospitality, or call-center work.
• AI workflow literacy (premium | immediate): About 60% of administrative jobs now expect familiarity with AI tools and data analytics, more than one-third of entry-level jobs require some AI competency, and executive assistants are already using tools such as Motion, Reclaim, Superhuman, Otter, and Sunsama. Who: Anyone who wants to stand out in executive support, operations support, or tech-adjacent admin work.
• Data entry plus data hygiene and QA (table_stakes | near-term): Data entry still appears in about 10% of local postings, but routine data-entry roles face a projected -25.9% national decline, so this skill is safer when paired with spreadsheet QA, customer service, or coordination work. Who: Entry-level applicants who want broad office utility without getting trapped in the most automatable work.

Questions about this market

What do Administrative & Office Support roles pay in San Jose-Sunnyvale-Santa Clara, CA?

Observed pay is solid by occupation standards. BLS puts the San Jose metro median for office and administrative support at $69,000, with a 25th percentile of $55,940 and a 75th percentile of $85,800 in May 2025. Typical non-executive secretaries and administrative assistants were lower at $62,940 median, while executive secretaries and executive administrative assistants reached a $106,220 median and $127,630 at the 75th percentile. New posting data is more top-heavy, with listed salary ranges centering on about $80k to $111k and a broader band of about $65k to $148k, so treat posting pay as an offer mix rather than a typical wage. San Jose pays a real premium for this work. The same BLS release shows an average hourly wage of $34.22 locally versus $24.79 nationally for office and administrative support occupations. But the premium is partly eaten by living costs because San Jose's cost of living is 84% above the national average.

Where is demand for Administrative & Office Support roles in San Jose-Sunnyvale-Santa Clara, CA concentrated?

Real opportunity is spread across many employers, not locked up by one giant brand. In the recent local sample, there were more than 350 postings for Administrative & Office Support across more than 250 companies, and hiring was fragmented across employers rather than concentrated. That helps candidates who are willing to target many smaller opening pools instead of waiting for one marquee employer. The biggest visible clusters are customer-facing and office-based. Hospitality accounts for about 30% of local postings and healthcare for about 25%, with technology, education, and software development each around 10%. In practice, that points to front desk, office coordination, scheduling, and service-heavy admin work, not just classic clerical roles. Higher-paying niches exist, but they are narrower. Local evidence shows continued hiring for executive assistant and specialty support roles at Supermicro and Sensiba, plus a legal secretary or executive assistant opening in San Jose with a $70,000 to $155,000 range. These jobs usually want stronger calendar management, executive presence, document handling, and judgment than general admin roles.

Which employers are hiring the most Administrative & Office Support talent in San Jose-Sunnyvale-Santa Clara, CA?

Recent postings show the most activity from SBM (10 postings), Island Hospitality Management, LLC. (5 postings), Dominos (5 postings), U-Haul (5 postings), Netflix, Inc. (5 postings). See the full market report for the complete employer landscape.

Can Administrative & Office Support roles in San Jose-Sunnyvale-Santa Clara, CA be done remotely?

Of recent postings, 5% are remote and 10% hybrid, with 90% on-site. Use the Remote filter above to see only remote openings.

How current are these listings?

Openings come from the Callings.ai live index of over 13 million jobs, refreshed hourly. This page searches postings from the last 30 days; run the search yourself to filter by anything else in plain language.

Browse California openings by job title

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