150+ Admin & Office Support Jobs in San Jose, CA

Government wage data for the full local occupation group puts mean pay at $34.22 an hour, or $59,160 a year, with the 25th-percentile wage at $24.79 an hour and the 10th-percentile wage at $18.79 an hour. Live local posting signals are much wider: hourly roles center on about $22 to $25 an hour, while posted salaried ranges center on about $82k to $120k, and some Sunnyvale administrative assistant postings advertise about $67k to $110k a year.

Full July 2026 market report

Advertised pay

Across the 153 openings that disclose pay, the advertised range midpoint runs $56,160 at the 25th percentile, $75,552 at the median and $106,766 at the 75th. These are advertised ranges, not earned pay.

Active openings as of September 10, 2026

Senior roles | Entry level | Remote | Posted this week

Live from the Callings.ai index of over 13 million postings, refreshed hourly and re-checked here nightly. Roles that close are dropped at the next refresh.

Showing 30 of 187 openings.

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What our analysts see this month

Competitive market | next 3-6 months

San Jose is still a viable market for Administrative & Office Support, but it is not an easy one. The metro unemployment rate was 3.9% in June 2026, and office and administrative support remains a large local occupation with 91,660 workers earning a mean $34.22 an hour. At the same time, California-wide demand for this occupation has cooled: Revelio Public Labor Statistics shows administrative and office support employment in California was essentially flat year over year in July 2026 while active postings were down 2.4%. That leaves real opportunity for targeted applicants, especially in onsite coordination and higher-trust support roles, but a tougher path for generic admin searches and remote-first candidates.

Best positioned: The best odds right now are for onsite-ready candidates who can prove customer service, Microsoft Office, calendar management, Excel, Outlook, travel coordination, and team support for complex environments.

Main caution: The biggest misconception is assuming San Jose admin hiring is a broad remote market; about 85% of sampled roles were on-site and only about 5% were remote.

From the July 2026 market report

Who is hiring here

Counted across all 187 openings in this market. 10 of the employers below are hiring for more than one role right now.

1. H & R Block, Inc.: 7 open roles
2. Apple, Inc.: 5 open roles
3. Hallbartsamhallsbyggande: 5 open roles
4. BACH: 4 open roles
5. Rosendin Electric, Inc.: 4 open roles
6. Cbre: 3 open roles
7. Cisco Systems, Inc: 3 open roles
8. Hyatt Hotels: 3 open roles
9. Hyatt Indian Wells: 3 open roles
10. Hyatt Regency: 3 open roles

Where the openings are

• San Jose: 47
• Santa Clara: 26
• Palo Alto: 17
• Sunnyvale: 13
• Los Gatos: 12
• Mountain View: 9
• Stanford: 7
• Cupertino: 6

Work arrangement

on-site 149 (83%), hybrid 30 (17%), remote 1 (1%)

Where the demand is

Real opportunity is spread across many employers, not monopolized by one brand. Over the last 90 days, more than 450 local postings were observed across more than 250 companies, and the sample is described as fragmented rather than concentrated. About 30% of sampled postings came from enterprise employers, which matters because the better-paid admin work is more likely to sit inside larger organizations with layered coordination needs. This is also not a one-title market. In the local sample, the most active industries were retail at about 25%, hospitality about 20%, healthcare about 20%, food and beverage about 10%, and education about 10%. That points to two different opportunity pools: higher-volume customer-facing office support, and smaller but better-paid executive or operations support. Sunnyvale proxy data showing 252 Administrative Associate jobs across 176 companies reinforces that demand is broad but scattered. A smaller but practical lane is contract and intermediary hiring. PrideStaff maintains an active San Jose office, and a Sunnyvale admin feed included a healthcare-facilities contract role, suggesting some openings are still being routed through staffing and short-cycle coordination work.

• Enterprise executive and team support (moderate): More selective but better paid. Enterprise employers accounted for about 30% of sampled postings, and a live Northrop Grumman Mission Systems role in Sunnyvale paired advanced coordination skills with a $66,600 to $110,000 range.
• Customer-facing office support (high): This is the broader-volume lane, especially across retail, hospitality, healthcare-adjacent, and education settings where customer service is heavily requested.
• Contract and staffing-channel roles (moderate): Staffing intermediaries are still active locally, and contract-style admin work is showing up in Sunnyvale, especially in facilities and process-heavy support functions.

Where to focus: Focus first on onsite coordinator or executive-support roles where customer service, calendar ownership, and office-software depth overlap; that is where San Jose still seems to offer the best mix of access and upside.

Roles worth searching next

• Workplace or facilities coordinator: A Sunnyvale admin feed included a healthcare-facilities contract admin role, so vendor coordination, site support, and contract follow-up are realistic sideways moves from office support.
• Operations or supply-chain coordinator: A live Sunnyvale administrative role at Northrop Grumman Mission Systems supports a senior supply-chain leader, which shows how admin work can sit close to operations and planning.
• Staffing coordinator or recruiting coordinator: Local staffing channels remain active through PrideStaff's San Jose office, and the transfer skills are similar: scheduling, customer communication, inbox management, and follow-up.
• Healthcare support scheduling coordinator: Healthcare made up about 20% of the local posting mix, and the contract-admin signal suggests health-adjacent employers still need process-heavy coordination work.

What postings ask for

• Customer service (table_stakes | immediate): It was the most-requested skill in the local sample at about 25%, and it lines up with the local industry mix leaning toward retail, hospitality, healthcare-adjacent, and education employers. Who: Entry-level candidates and career switchers.
• Microsoft Office and Excel (table_stakes | immediate): Microsoft Office appeared in about 20% of sampled postings and Excel in about 10%, making basic document, spreadsheet, and formatting fluency a minimum bar in much of the market. Who: Everyone applying in this category.
• Calendar management (differentiator | immediate): Calendar management showed up in about 15% of local postings and is a strong signal that the job is moving beyond pure clerical work into trust-based coordination. Who: Applicants targeting coordinator, executive support, or office manager paths.
• Outlook and Microsoft Teams (premium | immediate): A live Sunnyvale role from Northrop Grumman Mission Systems specifically required advanced Outlook calendar management and Microsoft Teams experience, showing that modern communication-stack fluency matters in higher-end support roles. Who: Mid-career applicants and anyone pursuing enterprise or executive support roles.
• Travel coordination (differentiator | near-term): Travel coordination appeared in about 10% of sampled postings and often signals exposure to executives, field teams, or multi-site operations. Who: Candidates who want to move above entry-level front-desk work.
• AI-assisted admin and data analysis (premium | near-term): AI use among administrative professionals rose from 26% in 2024 to 53% in 2025, and candidates with AI and data analytics skills can command up to 25% higher pay. Employers are also actively testing tools such as ChatGPT, Gemini, Microsoft Copilot, Motion, and Reclaim.ai for executive-assistant tasks. Who: Mid-career candidates, executive support applicants, and career switchers who need a sharper differentiation story.

Questions about this market

What do Administrative & Office Support roles pay in San Jose-Sunnyvale-Santa Clara, CA?

Government wage data for the full local occupation group puts mean pay at $34.22 an hour, or $59,160 a year, with the 25th-percentile wage at $24.79 an hour and the 10th-percentile wage at $18.79 an hour. Live local posting signals are much wider: hourly roles center on about $22 to $25 an hour, while posted salaried ranges center on about $82k to $120k, and some Sunnyvale administrative assistant postings advertise about $67k to $110k a year. San Jose does pay above the national office-support mean of $51,560 a year, but the premium is uneven and tends to show up more in higher-trust coordination roles than in basic reception or clerical work.

Where is demand for Administrative & Office Support roles in San Jose-Sunnyvale-Santa Clara, CA concentrated?

Real opportunity is spread across many employers, not monopolized by one brand. Over the last 90 days, more than 450 local postings were observed across more than 250 companies, and the sample is described as fragmented rather than concentrated. About 30% of sampled postings came from enterprise employers, which matters because the better-paid admin work is more likely to sit inside larger organizations with layered coordination needs. This is also not a one-title market. In the local sample, the most active industries were retail at about 25%, hospitality about 20%, healthcare about 20%, food and beverage about 10%, and education about 10%. That points to two different opportunity pools: higher-volume customer-facing office support, and smaller but better-paid executive or operations support. Sunnyvale proxy data showing 252 Administrative Associate jobs across 176 companies reinforces that demand is broad but scattered. A smaller but practical lane is contract and intermediary hiring. PrideStaff maintains an active San Jose office, and a Sunnyvale admin feed included a healthcare-facilities contract role, suggesting some openings are still being routed through staffing and short-cycle coordination work.

Which employers are hiring the most Administrative & Office Support talent in San Jose-Sunnyvale-Santa Clara, CA?

Recent postings show the most activity from Dominos (50 postings). See the full market report for the complete employer landscape.

Can Administrative & Office Support roles in San Jose-Sunnyvale-Santa Clara, CA be done remotely?

Of recent postings, 5% are remote and 10% hybrid, with 85% on-site. Use the Remote filter above to see only remote openings.

How current are these listings?

Openings come from the Callings.ai live index of over 13 million jobs, refreshed hourly. This page searches postings from the last 30 days; run the search yourself to filter by anything else in plain language.

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