100+ Admin & Office Support Jobs in Pittsburgh, PA

Observed local pay is mid-range, not premium. BLS shows Pittsburgh office and administrative support occupations at a $48,750 mean annual wage, with general administrative assistants at $45,150 and executive assistants at $69,640. Fresh local posting data centers on about $46k to $55k for salaried roles or about $16 to $18 / hour for hourly roles, and one recruiter-listed receptionist/admin opening paid $20.00 to $24.00 per hour.

Full August 2026 market report

Advertised pay

Across the 61 openings that disclose pay, the advertised range midpoint runs $38,272 at the 25th percentile, $48,880 at the median and $62,400 at the 75th. These are advertised ranges, not earned pay.

Active openings as of October 7, 2026

Senior roles | Entry level | Remote | Posted this week

Live from the Callings.ai index of over 13 million postings, refreshed hourly and re-checked here nightly. Roles that close are dropped at the next refresh.

Showing 30 of 134 openings.

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What our analysts see this month

Competitive market | next 3-6 months

Pittsburgh is still a workable market for Administrative & Office Support, but it is not an easy one. The metro has a large office-support base with 121,440 workers in these occupations, equal to 10.9% of local employment, and local unemployment was 3.7% in July 2026. But Pennsylvania's administrative & office support employment was essentially flat in August 2026 while active postings were down 14.3% year over year, which points to replacement hiring and tighter competition rather than broad expansion. Recent local openings still exist across professional services, recruiters, and nonprofits, but most current Pittsburgh postings in the sample are on-site and entry-skewed.

Best positioned: The best odds right now go to candidates who can work on-site and show proof of scheduling, reception, invoicing, data entry, and modern office-software fluency rather than only generic clerical experience.

Main caution: The biggest mistake is assuming general administrative jobs pay like executive assistant roles; Pittsburgh's mean pay is $45,150 for general administrative assistants versus $69,640 for executive assistants.

From the August 2026 market report

Who is hiring here

Counted across all 134 openings in this market. 10 of the employers below are hiring for more than one role right now.

1. Pitt: 5 open roles
2. UPMC International: 4 open roles
3. PAM Health: 3 open roles
4. Transformations Care Network: 3 open roles
5. Allegheny Financial Group: 2 open roles
6. Allegheny Health Network: 2 open roles
7. Aspen Dental: 2 open roles
8. Beemac Logistics: 2 open roles
9. Carnegie Mellon University: 2 open roles
10. Children's Hospital of Pittsburgh: 2 open roles

Where the openings are

• Pittsburgh: 65
• Washington: 8
• Monroeville: 4
• Beaver: 4
• Wexford: 3
• McCandless: 3
• Canonsburg: 3
• White Oak: 3

Work arrangement

on-site 111 (87%), hybrid 15 (12%), remote 1 (1%)

Where the demand is

Real opportunity is spread across many employers rather than one dominant corporate buyer. The local sample shows more than 450 postings across more than 175 companies over the last 90 days, and hiring is fragmented, which means broad search coverage matters more than landing on one dream employer. The most active named employers in the sample were GetGo Café + Market and Circle K, each with more than 50 postings. The bigger concentration is by work type. In the sample, retail accounts for about 50% of postings, followed by healthcare at about 15%, hospitality at about 10%, hospitals and health care at about 5%, and restaurants at about 5%. That says Pittsburgh's current office-support demand is leaning toward store, site, front-desk, and multi-task coordinator work more than pure corporate back-office assistant jobs. Professional-services employers are still present, with recent local examples from Kimley-Horn and KTA-Tator, and major regional anchors such as the University of Pittsburgh and UPMC remain worth tracking for general office roles. Be careful with scope inside healthcare and HR. Some jobs labeled administrative in Pittsburgh actually belong to neighboring tracks, especially medical-office support and HR support, so a focused search should prioritize general office, reception, scheduling, invoicing, and executive-support duties.

• Retail and service-site office support (high): This is the largest visible pool in the current sample, often combining front-desk duties with customer service, light clerical work, and basic office operations.
• Professional-services office coordination (moderate): This is a smaller pool, but it looks more like classic administrative support: calendars, travel, invoicing, supply ordering, and event coordination show up in recent local examples.
• Healthcare and education front-office roles (moderate): Large regional employers such as UPMC and the University of Pittsburgh make this worth monitoring, but many specialized medical-support jobs belong to a neighboring category rather than this page's core lane.

Where to focus: For the next 90 days, focus first on on-site receptionist/admin-coordinator and office-support hybrid roles, then selectively stretch into executive-support or legal-support openings if you can show high-trust coordination experience.

Roles worth searching next

• Recruiting coordinator / HR coordinator: A recent Pittsburgh HR Administrative Assistant opening supported HR and recruiting, making people-ops coordination a natural next step for admins who like scheduling, confidentiality, and candidate logistics.
• Patient access representative / medical office scheduler: Healthcare is a visible slice of local administrative demand, and UPMC is one of the region's largest employers, but many of these jobs sit in healthcare-support-admin rather than this page's main lane.
• Project coordinator: Kimley-Horn's local administrative role mixed calendars, travel, invoicing, supplies, and events, which is the same coordination spine many project coordinator jobs use.
• Accounts payable / billing coordinator: Local office-support openings already ask for invoicing and back-office accuracy, which transfers well into finance-support work.

What postings ask for

• Calendar, travel, and event coordination (premium | immediate): Recent local administrative roles combine calendar management, travel arrangements, reception, supplies, and event coordination into one seat, especially in professional-services settings. Who: Mid-career candidates and career switchers who want to move beyond front-desk work.
• Reception, customer service, and data entry (table_stakes | immediate): Local demand still leans heavily toward front-office and service-adjacent work, and the current sample explicitly surfaces customer service and data entry among common requested skills. Who: Entry-level candidates and career switchers from retail or hospitality.
• Invoicing and document accuracy (differentiator | immediate): Local employers are asking admins to cover billing-adjacent and records-heavy tasks such as invoicing alongside core office support. Who: Candidates targeting office coordinator, senior admin, or project-support roles.
• AI literacy and prompt engineering (differentiator | near-term): AI literacy and critical thinking are among the most sought-after skills in 2026, prompt engineering remains fast-growing, and Robert Half reports that 83% of administrative and customer support leaders would pay more for specialized or tech-enabled skills. Who: Anyone who wants to stand out in a slower, more selective hiring market.
• Workflow automation in Microsoft 365-style tools (premium | near-term): Workflow automation is becoming a baseline expectation for administrative roles, and Microsoft Office Specialist Master training is explicitly tied to advanced Excel, PowerPoint, and workflow automation for executive-support work. Who: Mid-career admins, executive-support candidates, and switchers trying to prove office-tool depth fast.
• Certified Administrative Professional (CAP) (differentiator | long-term): CAP remains a recognized certification for administrative professionals and is one of the cleaner ways to signal commitment beyond generic clerical experience. Who: Candidates planning to stay in office support and compete for stronger long-term roles.

Questions about this market

What do Administrative & Office Support roles pay in Pittsburgh, PA?

Observed local pay is mid-range, not premium. BLS shows Pittsburgh office and administrative support occupations at a $48,750 mean annual wage, with general administrative assistants at $45,150 and executive assistants at $69,640. Fresh local posting data centers on about $46k to $55k for salaried roles or about $16 to $18 / hour for hourly roles, and one recruiter-listed receptionist/admin opening paid $20.00 to $24.00 per hour. This is a moderate-pay market: local office-support pay is close to the national $48,310 median for secretaries and administrative assistants, but it still sits below Pittsburgh's all-occupation average wage of $31.36/hour.

Where is demand for Administrative & Office Support roles in Pittsburgh, PA concentrated?

Real opportunity is spread across many employers rather than one dominant corporate buyer. The local sample shows more than 450 postings across more than 175 companies over the last 90 days, and hiring is fragmented, which means broad search coverage matters more than landing on one dream employer. The most active named employers in the sample were GetGo Café + Market and Circle K, each with more than 50 postings. The bigger concentration is by work type. In the sample, retail accounts for about 50% of postings, followed by healthcare at about 15%, hospitality at about 10%, hospitals and health care at about 5%, and restaurants at about 5%. That says Pittsburgh's current office-support demand is leaning toward store, site, front-desk, and multi-task coordinator work more than pure corporate back-office assistant jobs. Professional-services employers are still present, with recent local examples from Kimley-Horn and KTA-Tator, and major regional anchors such as the University of Pittsburgh and UPMC remain worth tracking for general office roles. Be careful with scope inside healthcare and HR. Some jobs labeled administrative in Pittsburgh actually belong to neighboring tracks, especially medical-office support and HR support, so a focused search should prioritize general office, reception, scheduling, invoicing, and executive-support duties.

Which employers are hiring the most Administrative & Office Support talent in Pittsburgh, PA?

Recent postings show the most activity from GetGo Café + Market (None postings), Circle K (None postings). See the full market report for the complete employer landscape.

Can Administrative & Office Support roles in Pittsburgh, PA be done remotely?

Of recent postings, 0% are remote and 5% hybrid, with 95% on-site. Use the Remote filter above to see only remote openings.

How current are these listings?

Openings come from the Callings.ai live index of over 13 million jobs, refreshed hourly. This page searches postings from the last 30 days; run the search yourself to filter by anything else in plain language.

Browse Pennsylvania openings by job title

• General Manager: 222 open roles statewide

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