Kanban View
Kanban View is Callings.ai's visual pipeline board that displays your job applications as draggable cards organized into stage columns (New, Applied, Interview, Offer, etc.), enabling you to see your entire application workflow at a glance, track progress through each stage, and move jobs between columns with simple drag-and-drop actions.
The Kanban View transforms your job search into a visual pipeline where you can see exactly where each opportunity stands and move jobs between stages with simple drag-and-drop. It's like having a digital whiteboard that organizes your entire job hunt at a glance.
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Overview
Kanban View displays your job opportunities as cards organized into vertical columns, with each column representing a stage in your application process. Unlike the data-heavy Table View, Kanban emphasizes visual workflow and quick status updates. You can instantly see how many opportunities are in each stage, which jobs need attention, and where bottlenecks exist in your pipeline.
This view is perfect for kinesthetic learners and visual thinkers who prefer seeing their workflow spatially. Drag a job card from "Not Started" to "Applied," then watch it move through "Phone Screen" to "Interviewing" and finally "Offer." The tactile nature of dragging cards makes status updates feel natural and helps you maintain momentum in your job search.
Your column configuration, sort preferences, and card positions sync across all devices, so whether you're organizing on your laptop or reviewing on your phone, everything stays consistent.
Key Features
Visual Pipeline Organization
Default Stage Columns for New Users:
New users start with a streamlined 5-stage pipeline designed to cover the essential phases of a job search:
- Not Started (Gray): Jobs you've saved but haven't acted on yet—this column is locked as the first column and cannot be moved or deleted
- In Progress (Green): Jobs you're actively working on—preparing applications, researching the company, or customizing your resume
- Interviewing (Green): Active interview processes including phone screens, technical interviews, and on-site meetings
- Waiting (Orange): Applications awaiting response from employers, or jobs on hold while you gather more information
- No Deal (Red): Opportunities that didn't work out—rejections, withdrawn applications, or jobs you decided to pass on
Custom Stages: You can create unlimited custom columns for your unique workflow (e.g., "Applied," "Phone Screen," "Offer," "Follow-up Needed")
Column Customization: - Drag column headers to reorder (except "Not Started," which always stays first) - Rename any stage to match your terminology - Assign colors to each column for quick visual identification - Delete unused stages (with option to reassign jobs to another stage) - Column order and colors persist across all views and devices
Column Headers: - Stage name with job count badge (e.g., "Applied (12)") - Sort dropdown for each column (sort jobs within that column independently) - Color-coded header backgrounds for instant recognition - Drag handle (⋮⋮) to reorder columns
Intelligent Job Cards
Card Content: - Match Score Badge: Color-coded percentage (green for excellent, orange for moderate, red for poor) - Job Title: Primary identifier, click anywhere on card to open details - Company Name: Company name displayed on the card - Employment Type Tags: Full-time, Part-time, Contract, Internship - Work Setting Tags: Remote, Hybrid, Onsite - Salary Range: When available from job posting - Applied Status: Checkbox to mark as applied (updates instantly)
Card Actions: Hover over any card to reveal action buttons: - View Details (👁️): Open full job details and tools - Archive (📦): Move to archived view without deleting - Delete (🗑️): Permanently remove from tracker (confirmation required)
Visual Indicators: - Regenerating Score: Spinner replaces match % while recalculating - Dragging State: Card becomes semi-transparent during drag - Processing States: Spinners show when actions are in progress
Drag-and-Drop Workflow
Moving Jobs Between Stages: 1. Click and hold any job card 2. Drag toward the target column 3. Column highlights when you hover over it 4. Release to drop the job into the new stage 5. Card animates smoothly into position 6. Status updates automatically in the database
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Drop Behavior Based on Column Sort: - Manual sort columns: When you drag a card into a column set to Manual sort, you can drop it at a specific position between other cards. The drop zone highlights between individual cards, letting you control exactly where the job lands. - Automatic sort columns: When you drag a card into a column with automatic sorting (Best Match, Newest, etc.), the entire column highlights. The card will automatically be placed in the correct position based on that column's sort criteria.
Drag Validation: - Can only drag within the same view (Active or Archived) - Cannot drag archived jobs to active columns (unarchive first) - Drag handle on cards makes grabbing easy - Drop zones highlight to show valid targets
Reordering Cards: - When a column is sorted manually, drag cards up/down to reorder - Custom order persists within that column - Cannot manually reorder when column uses automatic sorting (by match %, date, etc.)
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Moving Columns: - Drag column header handle (⋮⋮) to reorder stages - "Not Started" column is locked and cannot be moved - Visual insertion indicator shows where column will land - New order saves automatically
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Independent Column Sorting
Per-Column Sort Controls: Each column can be sorted independently: - Manual: Drag cards to create your own order (default for new columns) - Best Match: Highest match scores at top - Worst Match: Lowest match scores at top - Newest First: Most recently added jobs at top - Oldest First: Longest-waiting jobs at top - Job Title (A-Z): Alphabetical by job title - Job Title (Z-A): Reverse alphabetical - Company (A-Z): Alphabetical by company name - Company (Z-A): Reverse alphabetical by company
Sort Dropdown: - Located in each column header - Shows current sort mode - Click to change sort for that column only - Sort preference saves per-column automatically - Other columns remain unaffected
Why Per-Column Sorting Matters: - "Not Started" sorted by Best Match helps prioritize where to apply next - "Applied" sorted by Oldest First identifies jobs needing follow-up - "Interviewing" sorted manually lets you order by interview date - Each stage benefits from different sorting strategies
Scroll & Pagination
Load More: - Each column initially loads 10-20 jobs (configurable) - Scroll to bottom of column to see "Load More" button - Click to load next batch of jobs - Button shows loading spinner while fetching - Disappears when all jobs in that column are loaded
Pagination Settings: - Configure jobs per column: 10, 20, 50, 100, or "All" - Change in Manage Stages modal (gear icon) - Larger values load more jobs at once - Smaller values improve performance on slower connections - Setting applies to all columns
Stage Management
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Note: Stage names, colors, and order are global settings shared across all views (Kanban, Table, and Split). Any changes you make here will be reflected in all views.
Adding Stages: 1. Click the Settings button (⚙️) in the top-right corner to open the Kanban View Settings modal 2. Type a new stage name in the input field 3. Choose a color by clicking on the color square, which opens a color picker 4. Click "Add" button 5. New column appears immediately on the board
Editing Stages: 1. Open the Settings modal 2. Find stage to edit in the list 3. Click edit icon (✏️) next to stage name 4. Modify name or color 5. Click save icon (✓) to confirm 6. Column updates instantly
Deleting Stages: 1. Open the Settings modal 2. Click delete icon (🗑️) next to stage name 3. Select which stage to move existing jobs to (required if stage has jobs) 4. Confirm deletion 5. Jobs reassign automatically and column disappears
Reordering Stages: 1. Open the Settings modal 2. Drag stages using handle (⋮⋮) on left side 3. Drop in desired position 4. "Not Started" remains locked at top 5. Column order updates on board immediately
How to Use
Accessing Kanban View
- Navigate to Saved Jobs from the main menu
- Switch to Kanban View using the view selector at the top
- Click "Kanban" button to switch from Table or Split view
- Board loads with your current stage configuration
Understanding the Board Layout
Reading the Board: - Columns run left to right (first stage → final stage) - Cards within columns flow top to bottom - Job count badges show opportunities per stage - Empty columns display "No jobs in this stage" message
Identifying Bottlenecks: - Too many jobs in "Not Started"? Time to start applying - Too many in "Applied" with no movement? Follow up on old applications - Empty "Interviewing" column? Increase application volume or improve resume - Use visual distribution to diagnose pipeline health
Working with Job Cards
Opening Job Details: - Click anywhere on a job card (avoid action buttons) to open the detail panel - Review job description, tools, and actions - Close panel by clicking X or outside panel
Quick Actions: Hover over any card to reveal action buttons: - View (👁️): Open full job details - Archive (📦): Move to archived view - Delete (🗑️): Permanently remove (with confirmation)
Marking as Applied: - Locate the checkbox at bottom of job card - Click to mark as applied - Does not move card to another column (use drag-and-drop for stage changes)
Filtering the Board
Note: Filters (Active/Archived, Applied, Search) are unique to each view. Kanban View and Table View maintain their own independent filter settings. When you open Split View from Kanban, it inherits your Kanban filters.
Status Filter: - Toggle between "Active" and "Archived" using radio buttons at top - Active: Shows your current pipeline - Archived: Shows passed or completed opportunities
Stage Filter: - Click "All Stages" dropdown in filter bar - Select specific stage to show only that column - Select "All Stages" to restore full board view
Applied Filter: - Toggle "All Jobs," "Applied," or "Not Applied" - Filters jobs within visible columns
Search: - Type in search box to filter jobs by title, company, or keywords - Search applies across all visible columns - Clear search to restore full view
Tips & Best Practices
Optimizing Your Kanban Workflow
Daily Kanban Review Routine: 1. Start in "Not Started" column, sorted by Best Match 2. Drag top 3-5 highest-scoring jobs to review 3. For each job, open details and use Evaluate tools (Job Fit Report, Company Report) 4. Move promising jobs to "In Progress" or "Applied" after submitting applications 5. Check "Interviewing" column for upcoming preparations 6. Review older applications for follow-ups
Weekly Pipeline Health Check: 1. Count jobs in each column (visible in header badges) 2. Identify bottlenecks: Too many stuck in one stage? 3. Archive old jobs that went cold (no response after 3+ weeks) 4. Clean up "Not Started" by archiving low-match jobs you're not interested in 5. Celebrate progress: Move interviews forward, track offers
Setting Up Your Ideal Columns: Think about how you actually work through applications: - Standard Flow: Not Started → In Progress → Interviewing → Waiting → No Deal - Extended Flow: Not Started → Applied → Phone Screen → Interviewing → Offer - Custom Stages: Add stages like "Waiting on Referral," "Cover Letter Needed," "Follow-up Required"
Managing Large Pipelines
Preventing Overwhelm: - Keep "Not Started" column focused: Archive jobs below 40% match that you're unlikely to pursue - Set a maximum for "Not Started" (e.g., 20-30 jobs) - Archive jobs after 4 weeks if no response
Archive Aggressively: - Archive jobs you've decided not to pursue (don't delete—keep for future reference) - Archive completed applications after receiving final decisions - Archived jobs don't clutter your board but remain searchable - You can always unarchive if circumstances change
Using Kanban with Other Views
When to Use Each View: - Use Kanban for: Moving jobs through stages, visualizing pipeline, daily workflow - Use Table for: Analyzing data, bulk operations, sorting by multiple criteria - Use Split for: Deep-diving into jobs within one stage—click any card to open Split View and work through that column's jobs with full details and tools
Frequently Asked Questions
Q: Can I have the same job in multiple columns?
A: No, each job exists in only one stage at a time. Moving a job to a new column removes it from the old column. If you want to track multiple tracks for the same job (e.g., two different roles at the same company), add each job separately to your tracker.
Q: What happens to card positions when I change sort modes?
A: Your manual order is always preserved. When you switch to an automatic sort (Best Match, Oldest First, etc.), cards re-order immediately based on that criteria. When you switch back to Manual sort, your custom order is restored exactly as you left it. You can freely switch between sort modes without losing your manual arrangement.
Q: Can I create stages with the same name?
A: Technically yes, but it's not recommended. Each stage has a unique ID internally, but having two columns called "Interview" creates confusion. Use descriptive unique names like "Phone Interview" and "On-Site Interview" instead.
Q: Why can't I move the "Not Started" column?
A: "Not Started" is locked as the first column to maintain consistency across all users. It represents the entry point for all jobs and serves as a standard reference point. All other columns can be reordered freely.
Q: How many custom stages can I create?
A: There's no hard limit on custom stages, but practical considerations apply. Most users find 5-8 stages optimal. Too many columns create horizontal scrolling and make the board harder to scan. Consider consolidating similar stages if you exceed 10 columns.
Q: What happens when I delete a stage that has jobs in it?
A: You'll be asked to choose another stage to reassign those jobs to before deletion completes. By default, jobs will be reassigned to the "Not Started" column, but you can select any other stage. There's no risk of losing jobs when deleting a column—they're always reassigned automatically.
Q: Can I change the color of the "Not Started" column?
A: Yes, "Not Started" can be recolored like any other stage. Only its position (first column) and name are locked. Open Manage Stages, edit "Not Started," and choose a new color.
Q: How do I undo accidentally moving a job?
A: There's no built-in undo. If you accidentally move a job, drag it back to the original column immediately. The system saves moves instantly, so acting quickly is important. For critical mistakes, contact support for assistance.
Q: Can I drag multiple jobs at once?
A: No, Kanban supports dragging one card at a time. For bulk stage updates, switch to Table View where you can select multiple jobs and use the Archive/Status buttons. Or use filters to isolate jobs, then drag each individually in quick succession.
Q: What does "Load More" load?
A: "Load More" loads the next batch of jobs for that specific column, based on your "Jobs per column" setting. If set to 20, clicking "Load More" fetches jobs 21-40, then 41-60, etc. The button disappears when all jobs in that column are loaded.
Q: Why do some columns have different numbers of jobs?
A: Each column reflects reality—however many jobs you have in that stage. It's normal to have many in "Not Started" or "In Progress" and fewer in "Interviewing" or "Offer." The distribution reveals your pipeline health and shows where to focus effort.
Q: Why does the drop zone look different when I drag cards to different columns?
A: The drop zone appearance depends on the target column's sort mode. Columns with Manual sort show drop zones between individual cards, letting you choose the exact position. Columns with automatic sorting (Best Match, Newest, etc.) highlight the entire column because the card will be automatically placed based on the sort criteria.
Q: Can I print or export my Kanban board?
A: There's currently no built-in export option for the Job Tracker. You can take screenshots to share your board with career coaches or mentors for feedback.
Q: Does changing stage names affect my job history?
A: No, renaming a stage is cosmetic and doesn't change job data or history. Jobs remain associated with the same stage (identified by unique ID) even if you rename it. Historical data and tracking continue uninterrupted.
Q: What happens to jobs when I reorder columns?
A: Jobs stay in their respective columns—only the visual order of columns changes. Reordering columns doesn't move jobs or change their stage status, it just rearranges how you view them.
Q: Can I have different column orders in Active vs. Archived views?
A: No, column order is global and applies to both Active and Archived views. The same stage configuration appears in both views.
Related Topics
- Job Tracker Overview - Understand the complete Job Tracker workflow
- Table View - Data-focused view with sortable columns and bulk actions
- Split View - Combined list and detail view for efficient reviewing
- Managing Your Pipeline - Status tracking and pipeline organization
- Workflow Overview - The Evaluate → Prepare → Network → Interview workflow
- Adding Jobs - Different ways to add jobs to your tracker
- Job Fit Report - Understanding your match scores
- Interview Report - Preparing for interviews at specific stages
The Kanban View gives you visual clarity on your entire pipeline at a glance. See exactly where every opportunity stands, drag jobs forward as you progress, and spot bottlenecks before they slow you down. When your job search becomes a visual workflow, staying on track feels natural.