Account Settings

Settings is where you manage your password, choose which emails you receive, set your preferences (landing page, timezone, paper size, resume font size, file names), give the AI standing instructions, connect LinkedIn and AI assistants, and manage cookies or request account deletion.

Accessing Settings

1. Click your name and photo at the top right of any page
2. Select Settings from the menu

On a phone, open Me from the bottom bar and tap Settings. The page has six sections, listed on the left: Account & security, Notifications, Preferences, My AI prompts, Integrations and Privacy & data. The header reads Account > Settings > and the section you are on. Each section is a column of blocks, one per setting, and every change is confirmed or explained inside its block.

Account & security

Account information

• Email - The address you sign in with. To change it, go to your Profile and click Change beside your account email
• Member since - When you created your Callings.ai account

Password

To update your password:

1. Click Change password
2. Enter your Current password
3. Enter a New password (at least 8 characters)
4. Enter it again in Confirm new password
5. Click Update password

The Password block confirms the change, and you receive a confirmation email.

No password yet? If you signed up with a sign-in link, the Password block instead says your account uses a temporary sign-in link and when it expires. Click Create password, enter a New password, confirm it, and click Create password to sign in with a password from then on.

Two-factor authentication

Two-factor authentication adds a second step when you sign in: after your password (or Google, or a sign-in link), you enter a six-digit code from an authenticator app on your phone. The block appears when your account can use it; some account types must use it.

To turn it on:

1. Install an authenticator app if you do not have one. Google Authenticator, Microsoft Authenticator, Apple Passwords and 1Password all work.
2. Click Set up and enter your password.
3. Scan the QR code with the app, or type the key shown under it.
4. Enter the six-digit code the app shows and click Turn on.
5. Save the ten recovery codes. Each one signs you in once if you lose your phone. Copy or download them, tick I saved my recovery codes, and click Done.

From then on, signing in asks for a code. Tick Remember this device for 30 days on the code step to skip it on that browser.

While it is on, the block shows:

• Recovery codes - How many are left. Get new codes replaces them all; the old ones stop working.
• Remembered devices - The browsers that skip the code. Forget one, or Forget all devices, to ask them for a code again. Changing your password forgets every device.
• Turn off - Removes the second step, your recovery codes and your remembered devices. Accounts that must use two-factor authentication cannot turn it off.

Every change asks for a current code from your app, or a recovery code, and sends you an email.

Notifications

Choose which emails Callings.ai sends you:

Each email has its own switch. A change saves at once, and the switch moves once it is saved; if it could not be saved, the block says so.

Daily job emails are set per saved search rather than here: tick or untick Email on each search, or use Manage Email Preferences at the bottom of any daily job email. See Daily Job Email.

Messages from your coach appears here once you work with a coach on Callings: get an email for Each new message (several in a row come as one), a Daily digest each morning with what you have not read, or Off. Messages always show in My Coach either way.

Tip: keep Service emails on so you don't miss critical account information. Messages about your account's security, such as a password change, are sent either way.

Preferences

Preferences customize where you land when you sign in, the time the AI works from, how documents are exported, and how your resume and cover letter files are named. Each one saves as soon as you change it and applies on all your devices.

Default landing page

Choose which page opens every time you sign in.

Timezone

The timezone the AI uses whenever it needs today's date or your local time.

• Search the list by city or region (for example "Chicago" or "Europe/Paris"). Each entry shows its current offset from GMT.
• When your device is set to a different timezone than the one saved, a Use this device's timezone link appears under the list, naming that timezone. One click saves it.
• If you never choose one, Callings.ai sets it from the location in your profile the first time it is needed. You can change it here at any time.

Paper size

The paper size for PDF and DOCX exports across the application:

It applies to base resume exports, custom resume and cover letter downloads, Job Fit Reports, Interview Prep Reports and Company Reports.

Resume font size

The body text size of your resumes, in the resume editors and the PDF and Word exports:

The size applies to your base resumes and all custom resumes. Section headings keep their proportions, and the in-app editors and previews render at the same size as the downloads. Changing the size reflows your content, so check where your page breaks land afterwards. Cover letters are not affected; they always use a comfortable letter format.

You can also change this setting from the settings gear next to any resume preview.

File names

Choose how your downloaded custom resume and cover letter are named. You arrange the parts of the file name yourself, and the same pattern is used for both documents.

The parts you can include:

How to set it up:

1. Go to Settings, then Preferences, and open File names
2. Drag the rows under Parts up or down to set the order
3. Use the switch on each row to include or leave out that part. At least one part must stay on
4. Watch the Preview at the top of the block update as you go; it also counts the characters against your maximum

Keep Document type on so your resume and cover letter never end up with the same file name. Reset to default puts back the original pattern.

Maximum length

Some application systems read shorter file names more reliably, and a few reject uploads when the name is very long. Set the maximum anywhere from 30 to 100 characters (the default is 60). Around 50 works well with most systems.

If your parts add up to more than your limit, they are removed in this order until the name fits:

1. Role or title is removed first
2. Company is removed next
3. If it is still too long, the end of the name is trimmed to your limit

The rows are tagged ("1st to trim", "2nd to trim") so you can see which part goes first.

This setting applies to custom resume and cover letter downloads (PDF and DOCX).

My AI prompts

My AI prompts lets you give the AI standing instructions that shape how it writes and illustrates content for you. Every prompt is optional and scoped to one kind of content, so you can be as broad or as targeted as you like.

The seven prompts

Each prompt is a block with a line saying what it steers. It holds up to 2,000 characters and saves automatically a moment after you stop typing; Saved appears under it.

How prompts stack

When the AI generates a cover letter, for example, it uses both your writing style prompt (broad voice) and your custom cover letter prompt (specific focus). If you only fill in one, the other is simply skipped.

When prompts apply

Prompts apply to newly generated content; existing documents are not changed after the fact.

To apply updated prompts to an existing document, click Regenerate or ask the AI Editor for specific changes.

Example prompts

Writing Style (broad, all content):

Write in a confident, direct tone. Avoid jargon. Keep sentences concise.

Warm and personable, but professional. Avoid passive voice.

Cover Letter (letter-specific):

Always mention my passion for mission-driven organizations in the opening paragraph.

Close every letter with a specific ask for a 20-minute call.

Custom Resume (resume-specific):

Emphasize quantified achievements with specific metrics and percentages wherever possible.

Highlight my transition from military service, emphasizing leadership and adaptability.

Networking (outreach-specific):

Keep messages under 5 sentences. Always reference something specific about the recipient's background.

Do not use "I hope this message finds you well." Be direct and get to the point immediately.

Tips

Be specific. "Emphasize leadership and quantify results" works better than "make it better."

Keep it focused. 2-4 clear instructions per prompt work better than a long paragraph of competing directions.

Test and iterate. Generate a document, review the output, and refine your prompt based on what the AI got right or missed.

Note: prompts guide the AI but do not override factual accuracy. The AI still uses only your actual experience and follows formatting best practices.

Integrations

Connect outside accounts and AI assistants to your Callings account.

LinkedIn

Click Connect LinkedIn to let Callings auto-publish your scheduled posts. Callings requests only the permissions needed to share posts on your behalf. Once connected, the LinkedIn block shows the account and when access expires: LinkedIn requires reconnecting roughly every 60 days. Click Disconnect to remove the connection at any time. See Publishing.

AI assistants (Beta)

Use Callings from the AI assistant you already work in, such as Claude or ChatGPT: it can search the market, add jobs to your tracker, find contact emails, draft tailored documents and read your whole pipeline.

1. Click Copy beside MCP address
2. Paste the address into your assistant's connector settings
3. Sign in and approve what the assistant may see

Each connected assistant is listed below the address, with what it can do and when it was connected and last used. Click Disconnect to revoke one. See AI Assistants for step-by-step setup and what is shared.

Privacy & data

My Coach

The My Coach block sits at the top of this section. If you work with a career coach on Callings, it shows your coach, whether you are sharing your job search with them, since when, and when they last viewed it. Click Manage sharing to turn sharing on or off: one switch, with the full list of what your coach sees and what they never see right below it. Turning it off takes effect immediately. Click Open My Coach to go to your conversation with your coach (see My Coach).

If your coach invites you, their email or link opens a page that names them and shows exactly what they would see. If you do not have a Callings account yet, you can create a free one from that page; nothing is shared until you click Share my job search. If your coach does not use Callings yet, click Invite your coach in this section (or open My Coach): coach accounts are free, and your coach sees your job search once they accept.

Cookies and analytics

Choose which cookies and analytics Callings.ai may use. Click Manage cookie preferences to open the same panel as the cookie banner, where each category can be turned on or off independently.

Your choice is recorded in one place, so changing it here, in the banner, or from the Cookie Preferences link in the site footer all have the same effect. You can change it as often as you like.

If you see a note saying preferences are unavailable, your browser or one of its extensions is blocking our consent tool. That same block also stops the optional cookies from being set, so only the essentials needed to run the site are active. Allow cdn-cookieyes.com and reload the page if you want to change your choice.

When analytics is enabled, we collect data about feature usage and performance, and about the measurement of our own advertising. We never track the content of your resumes, cover letters or personal communications, and we show no third-party ads.

Delete account

The Delete account block at the bottom of Privacy & data lets you request permanent deletion of your account.

Requesting Account Deletion

1. Click Request account deletion
2. If you have an active recurring subscription, the Delete account dialog warns you and links to Manage billing so you can cancel it first
3. Type DELETE in the confirmation field
4. Tick I understand this is irreversible
5. Click Request account deletion

Our team processes the request within a few business days, and you can keep using your account until it is removed. If you already have a request in progress, the dialog tells you so instead of creating a second one.

What Gets Deleted

When your account is deleted, all associated data is permanently removed, including your profile, resumes, cover letters, job tracker data, saved companies, contacts and any other content.

Before You Delete

• Cancel any active recurring subscription so you are not charged after your account is removed. The deletion dialog reminds you if you have one
• This action is permanent and cannot be undone once processed

Frequently Asked Questions

Q: How do I change my account email?
A: Go to your Profile and click Change beside your account email. Enter your new email and current password, then confirm through the verification link sent to the new address. You sign in again after the change.

Q: What if I forget my password?
A: Use the Forgot password? link on the sign-in page to receive a password reset email.

Q: I lost my phone and cannot enter a two-factor code. How do I sign in?
A: Choose Use a recovery code on the code step and enter one of the recovery codes you saved when you set two-factor authentication up. Each code works once. If you have no codes left either, contact [email protected] from your account email.

Q: How do I stay signed in?
A: Tick Remember me for 90 days on the sign-in page. Without it, your session ends when you close the browser.

Q: Can I turn off all emails?
A: You can switch off every email under Notifications and turn off Email on each saved search. Messages about your account's security, such as a password change confirmation, are still sent.

Q: How do I delete my account?
A: Open Privacy & data in Settings and click Request account deletion in the Delete account block. Type DELETE, tick the acknowledgment box and submit the request. Your account is removed within a few business days.

Q: Can I cancel a deletion request?
A: If your account hasn't been deleted yet, contact support to cancel the request. Once deletion is processed, it cannot be reversed.

Q: Which paper size should I choose?
A: Choose US Letter (8.5" × 11") if you're in the United States, Canada or Mexico, and A4 (210mm × 297mm) if you're in Europe, Asia, Australia or most other countries, so your exported documents print correctly.

Q: Does the paper size setting apply to all my documents?
A: Yes. It applies to every PDF and DOCX export, including resumes, cover letters and reports, and is the same on all your devices.

Q: Can I change the font size of my resume?
A: Yes. In Settings, go to Preferences and set Resume font size to 9, 10 or 11 point. The size is used in the resume editors and in every PDF and Word download, for base resumes and custom resumes alike. Many career coaches recommend at least 11 point.

Q: Can I change how my downloaded resume and cover letter are named?
A: Yes. In Settings, go to Preferences and open File names. Drag the parts (first name, last name, company, role, document type) into the order you want and switch any of them on or off. A live preview shows the result.

Q: Why is part of my file name missing or cut off?
A: File names are kept within your maximum length (30 to 100 characters, default 60). If your parts are longer than that, the role or title is removed first, then the company, and finally the end of the name is trimmed to fit. Use fewer parts or raise the maximum length if you want more to show.

Q: Where do I set rules for my job searches, like companies to exclude?
A: In your search defaults, behind the gear at the right end of the AI Job Search results. What you write there fills in whatever a job search leaves out, including the ones behind your daily job emails.

Q: How do I connect Claude or ChatGPT to Callings?
A: Open Integrations, copy the MCP address and add it to your assistant as a connector, then approve access. See AI Assistants for the steps for each assistant.

Related Topics

• Profile - Your personal details and application answers
• Subscription - Your membership and billing
• Daily Job Email - Choosing which searches email you
• AI Assistants - Connecting Claude, ChatGPT and other assistants

Customize the platform to work the way you work. From AI writing preferences to document formatting, these settings let you tailor Callings.ai to your unique style, so every piece of content you generate feels authentically yours.