Project Manager PMP ROLE - Hybrid Richmond, VA

About this role

The Virginia Department of Transportation (VDOT) Information Technology Division (ITD) is seeking a highly organized and detail‑oriented PMO Support Specialist to enhance project governance, support project managers, and strengthen agency-wide project delivery practices. This role provides direct support to the PMO through documentation management, training coordination, risk oversight, and recurring reporting across Commonwealth-level and agency IT projects.

Responsibilities

The PMO Support Specialist will:

• Update, maintain, and publish PMO documentation that supports IT project managers and ITD staff.

• Manage and maintain SharePoint Online document libraries to ensure accuracy, accessibility, and proper governance.

• Develop, coordinate, and deliver training (in-person and virtual) for agency IT project managers and supporting staff, including creation of training materials and user documentation.

• Serve as a risk manager for Commonwealth-level IT projects, providing guidance on risk identification, mitigation planning, and escalation procedures.

• Support recurring cadenced reporting using Excel and Power BI, ensuring data accuracy and meaningful insights.

• Provide oversight and guidance to projects in the Planning phase to ensure readiness for execution.

• Ensure projects in execution follow established governance structures, including meeting cadence, reporting, metrics tracking, risk and issue management, and quality assurance.

• Review project plans to ensure inclusion of required components such as tasks, schedules, risk identification, resource allocation, checkpoints, and status reporting.

Knowledge, Skills, and Abilities

• Knowledge of project management methodologies, PMO standards, and governance frameworks.

• Knowledge of SharePoint Online document organization, permissions, and content management best practices.

• Knowledge of instructional design principles and effective training development techniques.

• Strong skills in publishing professional documentation, maintaining organized repositories, and supporting PMO processes.

• Skill in developing and delivering training to audiences with varying levels of project management experience.

• Skill in performing risk assessments and communicating risk posture.

• Skill in preparing data-driven reports and visualizations using Excel and Power BI.

• Ability to evaluate project readiness during Planning and provide guidance to project managers.

• Ability to monitor governance compliance throughout project execution.

• Ability to review project plans for completeness and collaborate with teams to address gaps.

QUALIFICATIONS

• The candidate should have 15 years of overall IT experience. Experience with technology infrastructure is preferred. Application Development experience is a plus.

• The candidate must have a minimum of 10 years of experience.

• The candidate should be proficient in MS Office tools such as Microsoft Project, Visio, and excel.

• The candidate should possess training and documentation experience.

• PMP or ACP Certification through PMI or Qualified under Commonwealth of Virginia

Qualification Standards for IT Project Managers.

See :http://www.vita.virginia.gov/oversight/projects/default.aspx?id=

• Experience with VITA’s Commonwealth Technology Portfolio (CTP) system and ECOS

process is strongly preferred.

• Experience with the core Commonwealth IT procurement processes (RFP, VITA

Statewide Contract, and CAI SOW) is preferred.

• Prior VDOT PM experience is a benefit.

RequirementsSkill

Required / Desired

Amount

of Experience

Large Project Management Required 10 Years

Documentation creation experience Required 5 Years

Project Management Tools Required 10 Years

Training experience Required 5 Years

SharePoint document management, indexing, and organization experience. Required 3 Years

Experience in IT Risk Management as a risk manager Required 8 Years

VITA CTP Highly desired 1 Years

Proposal Development/Business Writing Highly desired 10 Years

PMP, ACP or Qualified under Commonwealth of Virginia Qualification Standards for IT Project Managers for Category 4 Projects. Highly desired 8 Years