Executive Assistant

About this role

Executive Assistant

New York, NY

Full Time

Operations Department

Experienced

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About Us

MZ Wallace is an independent, women-led company launched in New York City in 2000 by Monica Zwirner and Lucy Wallace Eustice. Their collaborative vision is informed by their backgrounds in fashion, design and contemporary art. Their aim from the start was to combine smart, solution- driven design with timeless style to create bags that work for dynamic lives. MZ Wallace bags offer sophistication through both heritage and seasonal collections, and solution-driven style through innovative details, like lightweight, sustainable materials and pockets that are just where you need them. Today Monica and Lucy remain true to their founding philosophy—great design propels dynamic lives.

At MZ Wallace, we’re always working on ways to innovate in how we design and produce our products. Sustainability and good citizenship govern everything we do and we continue to look for new solutions to reduce our carbon footprint. One hundred percent of our signature fabrics are made from fully recycled fibers. We are proud of being awarded B Corporation certification, which means we achieved the highest standards for social and environmental performance, transparency and accountability across our entire operation, in a way that benefits our customers, our employees, our communities, and our planet.

Our Company culture is grounded in our core values of excellence, learning, responsibility, teamwork, inclusion, and fun. They guide us in creating an environment that fosters the kinds of individual and collective accomplishment essential to creating exceptional products for our customers.

The Role

MZ Wallace is seeking a talented, organized, and proactive administrative professional to support our C-suite executives and overall office operations. As an integral member of a close-knit team, this role has a significant impact on team efficiency, and the employee experience company wide. The ideal candidate will thrive both independently and collaboratively, demonstrating exceptional judgment, professionalism, and attention to detail.

Responsibilities

• Provide high-level administrative support to three C-suite executives, effectively managing competing priorities and schedules. Anticipate executive needs and proactively identify solutions before issues arise. Serve as a liaison between executives, internal teams, external partners, vendors, and other key contacts. Track follow-ups, action items, and key deadlines to help ensure priorities move forward.
• Manage complex calendars, including internal and external meetings, appointments, lunches, dinners, and other commitments. This includes proactively managing scheduling conflicts and anticipating calendar needs to ensure executives’ time is used effectively.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, reservations, and detailed itineraries.
• Research, prepare and organize meeting materials, presentations, reports, correspondence, and other documents as needed.
• Troubleshoot and coordinate resolution of technology issues involving computers, mobile devices, virtual meetings, and other executive technology.
• Assist executives with personal tasks, errands, appointments, reservations, and other personal requests as needed.
• Support the organization with special projects and ad hoc assignments as needed.
• Handle confidential and sensitive information with a high level of discretion and professionalism.

Qualifications

• At least 3 years of experience as an Executive Assistant or in a similar high-level administrative support role.
• Experience supporting multiple senior executives simultaneously is strongly preferred.
• Associate or bachelor’s degree, or equivalent professional experience.
• Strong written and verbal communication skills.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities and shifting deadlines.
• Excellent judgment, discretion, and ability to handle confidential information.
• Highly proactive with the ability to anticipate needs and identify solutions independently.
• Strong attention to detail and commitment to accuracy.
• Proficiency in Microsoft Office, Apple devices, and virtual meeting platforms.
• Comfortable troubleshooting basic technology issues and coordinating with IT when additional support is needed.
• Collaborative and personable with the ability to build strong relationships across all levels of the organization.
• Resourceful and adaptable with a roll-up-your-sleeves approach.
• Ability to remain organized and composed in a fast-paced environment with changing priorities.

What We Offer

• Competitive salary with annual bonus eligibility
• Estimated compensation range: $75,000–$115,000
• Annual performance appraisal and compensation review
• 401(k) with employer match
• Health, dental, and vision insurance
• Pre-tax transit accounts
• Vacation, personal, and holiday time off
• Free and discounted MZ Wallace product
• Fully stocked kitchen and weekly catered lunches
• Company happy hours and seasonal team outings
• Continuing education opportunities