Executive Assistant

About this role

Be Part of What’s Next

Step into a high-impact role at the center of a leading U.S. media organization, where your ability to anticipate needs, streamline operations, and connect teams will directly support executive leadership across one of the most influential media portfolios in the country.

About Hearst Magazines (Why Us?) Hearst Magazines’ portfolio of more than 30 iconic brands in the U.S.—including Cosmopolitan, ELLE, Esquire, Good Housekeeping, Harper’s BAZAAR, and Popular Mechanics — inspires, entertains, and builds new and bold experiences for an engaged and growing audience across digital, video, social and print, reaching nearly 130 million readers and site visitors each month. With sophisticated content creation, cutting-edge technology, and industry-leading data capabilities, we make media and products that move people across all platforms. We are a global media company that publishes nearly 200 magazine editions and 175 websites around the world—and together, we are shaping what’s next.

Key Responsibilities (What You Are Doing)

Provide high-level administrative support to the President of Hearst Magazines, ensuring seamless day-to-day operations

Manage complex calendars, meetings, and scheduling across multiple priorities and stakeholders

Coordinate domestic and international travel arrangements, detailed itineraries, and logistics

Prepare, proofread, and organize presentations, reports, and key documents with a high degree of accuracy

Serve as a central point of contact for internal and external stakeholders, fostering strong communication and alignment across teams

Track expenses, support budget management, and assist with financial reporting tasks

Coordinate key business initiatives and projects, ensuring timelines, deliverables, and communications stay on track

Handle confidential information with discretion and professionalism

Qualifications (What We’re Looking For)

5+ years of experience supporting senior executives in a fast-paced environment

Exceptional organizational and time-management skills, with the ability to manage competing priorities

Strong communication and collaboration skills, with experience working across cross-functional teams

High level of discretion, sound judgment, and professionalism when handling sensitive information

Proficiency in Microsoft Office Suite, Google Workspace, Zoom, and presentation tools

Resourceful, proactive, and solutions-oriented with the ability to work independently

Strong attention to detail and ability to execute with accuracy under pressure

Adaptable and comfortable navigating a dynamic, fast-evolving environment

Hybrid role based in New York City with a minimum of 4 days per week in-office

Benefits (What We Offer)

Work with the Best: Collaborate with top-tier professionals across media, advertising, tech, fashion, lifestyle, and publishing, shaping the future of these dynamic industries.

Grow Your Skills: Unlock your potential with access to innovative training programs, immersive workshops, and exclusive industry events.

Work-Life Harmony: Enjoy the flexibility of hybrid work, empowering you to balance professional success with personal priorities.

Foster Connection & Belonging: Join our Employee Resource Groups and help create a welcoming workplace where everyone feels valued and empowered.

Wellness First: Prioritize your well-being with a comprehensive benefits package that includes medical, dental, and vision insurance from Day 1.

Plan for Your Financial Future: Enjoy competitive financial perks, including a 401(k) plan with a generous company match.

Compensation

The base salary range below is the Company's good-faith estimate for this position in the posted work location at the time of posting. Final starting salary will be based on permissible, non-discriminatory factors, including but not limited to skills, experience, training, certifications, education, location and market considerations.

Base Salary Range: $110,000—$125,000 USD