Associate Director, Alumni Relations

About this role

Associate Director, Alumni Relations

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: Clinton, NY

: Full time

: Posted 30+ Days Ago

: JR100226

Job Description:

Position Summary

The Associate Director, Alumni Relations plays a key leadership role in Alumni Relations, building relationships, developing programming, facilitating volunteer leadership, and driving strategic initiatives across volunteer engagement, reunion planning, and alumni programming. In addition, this position acts as a trusted resource to the Director, using sound judgment to advance departmental priorities and continuity. Ideal candidates are strong relationship-builders who are comfortable both taking initiative independently and collaborating on broader team goals.

Responsibilities

Volunteer & Committee Leadership

• Serve as primary staff liaison to assigned Alumni Council committees (Community Engagement Committee, Hamilton Career Network), supporting chairs and volunteers in meeting annual goals
• Guide reunion committees through the full planning cycle, balancing volunteer creativity with Reunion traditions, institutional priorities, and timelines
• Capture volunteer vision and partner with colleagues on execution; coordinate meeting follow-up (notes, action items, deadlines) to keep volunteers engaged and on schedule
• Identify, cultivate, and lead talent for volunteer roles and events

Programming & Engagement

• Support development of alumni programming and engagement initiatives with volunteers, faculty, campus partners, and Advancement colleagues
• Assist with shaping programming that reflects volunteer interests, institutional priorities, and philanthropic opportunities
• Manage alumni listservs to promote programs and drive participation across class years, affinities, and regions

Constituent Service & Ambassadorship

• Serve as a trusted, responsive resource for alumni and volunteers, answering questions, resolving concerns, connecting them to the right campus partners
• Represent the College with professionalism, warmth, and sound judgment as an Alumni Office ambassador

Team & Departmental Support

• Support the Director in advancing departmental goals through leadership of assigned initiatives and projects
• Train and provide day-to-day direction to Alumni Relations intern(s) including but not limited to, assigning work, performance feedback, supporting development (in coordination with the Alumni Office intern manager)
• Perform other duties as assigned

Education & Experience

Required

• Bachelor's degree
• Five-plus years in alumni relations, volunteer management, higher education, nonprofits, communications, events, or a related field
• Demonstrated experience building successful relationships with volunteers, constituents, or community partners

Preferred

• Experience facilitating committees, volunteer groups, or collaborative projects
• Experience mentoring or directing student employees or interns
• Background in higher education, advancement, or nonprofit organizations

Knowledge, Skills, & Abilities

• Exceptional interpersonal, relationship-building, and volunteer management skills
• Strong organizational skills, balancing multiple priorities, deadlines, and volunteer-driven initiatives
• Excellent written, verbal, presentation, and meeting-facilitation skills
• Ability to build consensus and foster productive relationships among diverse stakeholders
• Strong initiative, flexibility, sound judgment, and a solutions-oriented approach to problem-solving
• Commitment to exceptional constituent service — professionalism, empathy, patience, discretion
• Proficiency with Google Workspace (Docs, Sheets, Drive, shared drives)
• Ability to learn alumni engagement and enterprise systems
• Ability to travel occasionally, staff events, and work evenings/weekends as needed

Compensation Range:

$65,000 - $70,000 per year