Managing Your Pipeline - Three Proven Job Hunt Strategies

# Managing Your Pipeline **Pipeline Management in Callings.ai means choosing a job hunt strategy that fits your situation—whether you need steady momentum, rapid acceleration, or precision targeting—and using the Job Tracker's stages, archiving, pinning, and notes to execute that strategy effectively.** Not everyone searches for a job the same way. Your timeline, energy level, and goals should shape how you use the Job Tracker. This guide presents three proven profiles to help you manage your pipeline with intention. > **Note:** These profiles are examples to help you get started. Feel free to adapt the suggested stages, timelines, and routines to fit your personal workflow and circumstances.  ## Choosing Your Profile | Profile | Best For | Pipeline Size | Application Style | Overall Tempo | |---------|----------|---------------|-------------------|---------------| | **The Gardener** | Balanced searchers | Medium (30-50) | Consistent and moderate | Steady | | **The Sprinter** | Urgent timelines | Large (50-100) | High-volume bursts | Fast | | **The Navigator** | Strategic, targeted | Small (10-25) | Highly customized | Deliberate | Select the profile that matches your current situation. You can switch profiles as your circumstances change—many job seekers start as a Sprinter, then shift to Gardener mode once they have momentum. --- ## The Gardener *A steady, balanced pipeline for long-term momentum* ### What It Is The Gardener approach treats your job search like tending a garden: consistent care, regular pruning, and patience. You maintain a healthy number of opportunities without overwhelming yourself, focusing on sustainable habits that compound over time. ### When to Use This Profile - You are in early or mid-search with no urgent deadline - You want structure and balance in your weekly routine - You prefer a predictable, sustainable rhythm - You want enough opportunities to feel in control, not stressed - You are currently employed and searching casually ### Suggested Stages Examples of job stage configurations (see [Stage Management](./views/kanban-view#stage-management) to customize your stages): | Stage | Purpose | Color Suggestion | |-------|---------|------------------| | **Not Started** | Jobs saved but not yet reviewed | Gray | | **Researching** | Actively learning about the company | Blue | | **Ready to Apply** | Prepared and waiting for application time | Yellow | | **Applied** | Application submitted | Purple | | **Interviewing** | In active interview process | Orange | | **Offer** | Received an offer | Green | | **On Hold** | Paused—waiting on external factors | Gray | This balanced set of stages gives you visibility into your pipeline without overcomplicating your workflow. ### Pipeline Size **Active Jobs:** 30-50 opportunities Keep your pipeline large enough to maintain momentum but small enough to give each job proper attention. Use the **Table View** to see your complete pipeline at a glance and sort by match score to identify your best opportunities. **Weekly Additions:** 3-7 new jobs Add jobs from **Matching Jobs** or via the **Chrome Extension** as you browse job boards. Focus on jobs with 70%+ match scores to maintain quality. **Weekly Applications:** 5-10 submissions Batch your applications by grouping similar roles together. Use the **Custom Resume** and **Custom Cover Letter** tools to tailor materials efficiently. ### Stage Behavior **Stage Movement:** Move jobs every 5-7 days Review your stages weekly. Jobs should flow naturally from "Not Started" to "In Progress" to "Applied" to "Interviewing" or "Waiting." Use **Kanban View** to visualize your pipeline flow and drag jobs between columns. **Stalled Jobs:** Archive after 14 days of inactivity If a job sits in "Not Started" for two weeks without action, either move it forward or archive it. Use the stage filters in **Table View** to identify stalled items quickly. **Archiving Rules:** - Archive jobs you applied to with no response after 3 weeks - Archive jobs where you decided not to pursue - Archive closed or filled positions - Never delete unless it was added by mistake ### Prioritization Pattern **Pinning:** Pin 5-10 high-priority jobs Use the pin feature in **Table View** or **Split View** for jobs with upcoming interviews, application deadlines, or your top-choice companies. Pinned jobs stay at the top regardless of sorting. **Focus vs. Expand:** - When your pipeline drops below 30, add more jobs - When it exceeds 50, pause adding and focus on applications - Always prioritize 80%+ match score jobs for applications **Match Score Guidance:** Review the **Job Fit Report** for each opportunity before deciding to apply. Jobs scoring 85%+ deserve your best effort. ### Notes and Tracking Style **Detail Level:** Moderate—enough to jog your memory Record key details